Business english: running a meeting


The following phrases are used to conduct a meeting. These phrases are useful if you are called on to conduct a meeting.

One of the most common requirements of business English is holding meetings in English. The following sections provide useful language and phrases for conducting meetings and making contributions to a meeting.

Meetings generally follow a more or less similar structure and can be divided into the following parts:

  1. Introductions
  2. Reviewing Past Business
  3. Beginning the Meeting
  4. Discussing Items
  5. Finishing the Meeting

I - Introductions



  • Good morning/afternoon, everyone.
  • If we are all here, let's get started / start the meeting / start.

Welcoming and Introducing

  • Please join me in welcoming (name of participant)
  • We're pleased to welcome (name of participant)
  • I'd like to extend a warm welcome to (name of participant)
  • It's a pleasure to welcome (name of participant)
  • I'd like to introduce (name of participant)

Stating the Principal Objectives

  • We're here today to ...
  • I'd like to make sure that we ...
  • Our main aim today is to ...
  • I've called this meeting in order to ...

Giving Apologies for Someone Who is Absent

  • I'm afraid.., (name of participant) can't be with us today. She is in...
  • Unfortunately, (name of participant) ... will not be with us today because he...
  • I have received apologies for absence from (name of participant), who is in (place).


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  • Introductions 1
  • Introductions 2
  • Introductions 3
  • Introductions 4